Administrative Director

The Administrative Director leads our administrative support team, serves as a key decision-maker and planner, and is responsible for the administrative success of Schoolhouse of Wonder programs and operations. The Administrative Director helps to streamline operations, ensure that administrative functions run smoothly, eliminate inefficiencies, and improve our organization’s ability to fulfill our mission.

Responsibilities

Supervisory:

  • Set an excellent example of methods, work ethic, and effective communication, including timely feedback.
  • Direct and oversee administrative support services staff.
  • Conduct performance evaluations that are timely and constructive.

Customer Service:

  • Build and maintain strong relationships and establish trusted lines of communication throughout the Schoolhouse community (participants, families, staff, community partners, donors, volunteers, and vendors).
  • Ensure consistent delivery of extraordinary customer service to all customers (phone, online, in-person).

Office Management and Administration:

  • Collaborate with administrative and program staff to identify and deliver required administrative support operations for the organization.
  • Maintain the organization’s administrative policies and procedures manual.
  • Consistently seek opportunities to improve systems and work processes.
  • Develop and maintain systems for filing (electronic and paper); organizational record-keeping; inventory; supplies management; etc.
  • Develop, evaluate, and maintain management information systems.
  • Collaborate on development of annual budget and implement administrative budget.
  • Ensure all compliance-related administrative activities are completed (e.g., legal, finances, insurance, fundraising).
  • Draft and distribute reports and analyses that update key metrics of business performance.

Financial Operations:

  • Collaborate on the development of financial operating systems, accounting system design, accounting policies and procedures.
  • Oversee timely and accurate monthly bookkeeping; pay bills. 
  • Oversee preparation of relevant tax documents (e.g. Form 990, Form 1023).

Program Support:

  • Maintain proper infrastructure and support for programs to run efficiently and effectively.
  • Partner with the Program Director to ensure collaboration and communication flow between administrative and program staff. 

General Responsibilities:

  • Exhibit exemplary adherence to Schoolhouse’s values, policies, and procedures to provide safe and high-quality programs.
  • Help create, maintain, and uphold style and brand guidelines (internal and external)
  • Represent Schoolhouse in community partnerships and events (e.g. outreach events, fundraising, etc.) as needed and serve as a key external face of Schoolhouse of Wonder.
  • Research, monitor, and present relevant data, trends, successes, and best practices in all areas of responsibilities.
  • Participate in marketing/promotional strategies and Schoolhouse events as requested.
  • Other duties as assigned.

Minimum Qualifications

  • Documentation of COVID-19 vaccination, or exemption with verification.
  • Commitment to Schoolhouse of Wonder’s mission and values.
  • Bachelor’s degree in Business Administration or a relevant field, or equivalent combination of education and experience.
  • Five years of experience in administration, including three years in a supervisory capacity.
  • Experience in financial record-keeping; QuickBooks experience strongly preferred.
  • Demonstrable experience problem-solving, analyzing challenges, providing solutions, and completing jobs in a timely manner.
  • Unwavering commitment to quality programs and data-driven program evaluation.
  • Ability to thrive in a team setting, extraordinary attention to detail, ability to handle challenging situations with positivity and enthusiasm.
  • Commitment to individual and organizational excellence in a growth-oriented environment.
  • Demonstrated ability to provide extraordinary customer service and respond with a high degree of urgency to the needs and requests of customers, community partners, and staff.
  • Ability to work independently and follow through on tasks with minimal supervision, take initiative, solve problems, and lead by example.
    Strong written and verbal communication skills, proficiency in computer use including MS Word and Excel, G Suite, and ability and interest in learning new programs.
  • Successful background check and permission to pursue indicated and non-indicated references.

Evaluation

Formal annual review conducted by supervisors to establish and assess progress toward employee goals. Ongoing feedback provided through regular supervision and work plan development/review sessions.

Compensation

The wage range for this position is $40,000 to $45,000 per year, commensurate with experience. Benefits include 100% paid health insurance, paid time off, and up to 12 paid holidays per year.

Application Instructions

The Administrative Director position is open until filled. Early applications are encouraged. Only complete applications will be reviewed.

Step 1

Complete the Applicant Info Form: 

Step 2

Email the following to Schoolhouse of Wonder at jointheteam@schoolhouseofwonder.org:

  • A cover letter that explains your interest in working as the Administrative Director at Schoolhouse of Wonder (maximum one page)
  • Your resume (maximum one page). Do not include photos of yourself on your resume.
  • Please include your cover letter and resume as one document

 

Current certification in CPR and First Aid and a successful background check are required before work can begin. Schoolhouse will pursue both indicated and non-indicated references.

 

This is a full-time, exempt, “at will position that reports jointly to the Chief Executive Officer and Chief Operating Officer. 

 

Qualified women, minorities, and bilingual candidates (English/Spanish) are encouraged to apply. We are fully invested in creating a supportive environment for all marginalized groups including women, people of color, and LGBT+ people by promoting community collaboration within our organization.

 

Schoolhouse of Wonder is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, age, sex, disability, national or ethnic origin, or sexual orientation.

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About Schoolhouse of Wonder

Founded in 1989, Schoolhouse of Wonder’s mission is to create kind, curious, and confident kids through nature-based outdoor adventures. We seek to achieve this mission through year-round, outdoor day camps, curriculum-aligned field trips, and leadership training for teenagers.

These core values guide our behavior and help us make decisions:

  • We model and teach self-awareness and empathy
  • We celebrate individuality; Different is just different
  • Everyone deserves to be witnessed, heard and respected
  • In nature, we’re all students
  • Life should be filled with adventures and a sense of wonder
  • We send every kid home dirty, tired and happy